Welcome
to the Brookhaven Sharks! We are so excited that you’ve chosen to be a part of
this fantastic group of kids and parents. To make our meets run smoothly, we
require that every family volunteer at each meet that they attend. There are
jobs for everyone at a variety of times throughout the meet, as detailed below:
Home Meet Volunteer Jobs:
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Meet Assistant / Runner
Meet Manager
Meet Maestro
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The meet assistant’s job is to be on hand for at the
scoring table to assist with the event board and help watch the meet for no-shows
and incorrect lane assignments. This position will pick up timer sheets and
deliver them to the Meet Maestro Director.
They will also pick up DQ slips and deliver these to the Director. We
will need 2 volunteers at each meet (each volunteer will work half the
meet).
The meet manager will run the Meet Maestro software on a
provided computer on deck. During
the meet, the computer operator will watch to make sure that times are
being imported correctly, note no-shows, make lane corrections, and enter
DQ’s. We will need 2 volunteers at
each meet (each volunteer will work half the meet).
Responsible for checking swimmers in on deck. The meet marshal will be stand behind the
blocks and check swimmers as their heat is preparing to step up. They will be given an app that shows the
swimmers by heat and lane and will simply click them off as they confirm
that they are in the right spot. We will need 2 volunteers at each meet
(each volunteer will work half the meet).
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| Shark Cove Parents |
The Shark Cove Parents will assist the Age Group Parents
and be the “go-to” for their age-group swimmers. The responsibilities of
the SCP will include: checking swimmers in, communication with team manager
if swimmers no-show, pulling together the relays for your assigned age
group and sitting in the age group area to monitor your swimmers. We need 2
parents per age group per gender at each meet. This job runs the entirety
of the meet, but 6 and under parents are often able to leave after
backstroke. |
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Timers/Back-Up Timers
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One timer in each lane will be assigned a lane and
issued a wireless auto-start stopwatch.
The timer is responsible for manually stopping the stopwatch when
the swimmer in their assigned lane touches the wall. The backup timer will be issued a manual
stopwatch and clipboard with timer sheets.
The backup timer is responsible for starting their stopwatch when
the starter starts the race and stopping with the swimmer in their assigned
lane touches the wall. They will be
responsible for noting the time on their watch on the timer sheet and
confirming the name on the timer sheet matches the swimmer in the
pool. If the name and swimmer do not
match, they will let the runner know. |
| Heat Winner Awards |
This volunteer will be responsible for presenting each
heat winner a rubber duckie (a highlight of each meet!). You must be able
to watch each race and meet the winner at the finish to hand them the
award. This is a great job for parents who have other children not swimming
in the meet, as they are able to help. We will need 2 volunteers at each
meet (1 volunteer for events 1-34 and 1 volunteers for events 35-80). |
| Meet Hospitality |
Volunteers will be charged bringing
water and/or snacks to the timers, coaches, and meet directors during the
meet. They will also need to periodically check bathrooms and changing
areas and notify the Haven or a BCC staff member if the facilities need
attention. We will need 4 volunteers at each meet (2 volunteers for events
1-34 and 2 volunteers for events 35-83). Siblings may help with this job. |
| Meet Clean-Up |
Clean-up volunteers begin cleaning up the cabanas at the
start of the mixed relays (event 81) and then help the coaching staff
rearrange furniture after completion of the meet. (We will need 6
volunteers from the start of the relay events until about 20 minutes
post-meet). Best for parents who stay
until end of meet or arrive late.
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Away meet jobs will include volunteer check-in,
Shark Cove parents, timers and meet cleanup.
One
parent is required to volunteer at each meet, although you may have a family
friend or babysitter/nanny sub in for you, if needed. This is not meant to
be a burden on anyone. We want everyone to have fun and enjoy the meets,
and you are encouraged to watch your swimmer’s events and cheer them on!
If you
are unable to volunteer consistently during the season, you may opt out for a
one-time charge of $250. This money allows us to hire help, if needed, and all
money left over go towards the coaches’ bonus pool at the end of the season.
